Electronic lab notebook for LIV scientists

Labfolder Cloud Release:
Stay up-to-date! Find the latest Release Notes  here!

General information

Welcome to Labfolder at LIV

Since 2022, LIV employees have access to Labfolder, an electronic laboratory notebook system in order to optimize data recording and management. Thus, the ELN replaces the handwritten lab book for PhD students, postdocs, technical assistants and permanently employed scientists at the institute.
Among other things (please see below), an ELN offers advantages in standardization and direct usability of availability of digital data.
LIV uses the cloud version of Labfolder. The data stored in Labfolder belong to the respective institution where the researcher is employed.


General Information when using Labfolder at LIV:

  • Each research unit has a defined number of licenses.
  • License costs are paid from the respective group budget.
  • An increase in the number of licenses is possible at any time. A reduction is only possible at the end of LIV’s contract year.
  • Each license can be allocated to a user within the research unit. Accordingly: One person occupies one license.
  • It is possible to transfer a license to another person within the group at any time (independent of contract period timing).
  • Usage of Labfolder goes along with §3 of the LIV rules for good scientific practice.
  • Further and detailed information can be found in the LIV CMS (Publications → Board of Directors → Labfolder)
  • To obtain access, please click here


What are the benefits of using an electronic lab notebook?

Integrate all your data directly into your records
Search and filter through full texts to find entries
Customize entries by dragging and dropping different elements
Collaborate with colleagues
Create templates and protocols for recurring workflows
Set up multiple databases to organize laboratory materials
Securely encrypted via SSL and backed up regularly
Signature workflows enable witnessing processes and full compliance
To see a full list of features, click here.


Labfolder White Papers

Our white papers section provides important information on compliance regulations and guidelines that are typically implemented in laboratories and how Labfolder helps you to comply to these.

Go to white papers

How to get access

Use Labfolder with your group at LIV

For ordering new licenses, the group leader or a person authorized by the group leader can either write an email to labfolder@leibniz-liv.de. or alternatively use the registration form below:

Please Note: The LIV Labfolder project team will inform you as soon as the new licenses are available.


Invite your colleagues

Group administrators have the capability to invite their team members, regardless of whether the team member has created their own accounts at the time of invitation. Once invited, your colleagues will receive an email providing instructions on how to register and/or join the group.

To invite your colleagues, please follow the steps below:

    • Step 1: Navigate to “Groups” using the navigation panel on the left side.
    • Step 2: Select the Group to which you would like to invite new members.

    • Step 3: Click the “+ Add” button and select “Invite user”.
    • Step 4: Enter the member’s email address and choose the (Sub-)Group you would like the member to be invited to. Then click “Invite”.

    • Step 5: After receiving the confirmation message, click “OK”.
    • Step 6: You can view the status of your group invitations in the group menu at any time.

Join your group

After joining your group, you can use your electronic laboratory notebook to collaborate with your colleagues in real-time. Together, you can add entries to common projects, create a shared repository of protocols, comment on each other’s data to improve troubleshooting, and even assign and receive tasks to improve lab efficiency.


    • Step 1: Open the email titled “You have been invited to join a Labfolder group!” from cloud@labforward.app. Click on the “Accept invitation” button in the middle of the message. The link to the Labforward login page will automatically open in a new tab.
    • Login with your existing credentials. If you don’t have an account yet, simply create one using the button provided. Once signed in, navigate to “Groups” using the left-side navigation panel.

    • Step 2: Click on “Invitation pending” on the top panel.
    • Step 3: The admin who invited you and the group that you will join is stated in the dropdown window. A warning message will also be displayed if the admin of the group prevents private projects. Confirm by clicking the “Join Group” button.

Self-training materials

Self-training materials to set up your ELN for success

To get yourself acquainted with Labfolder, we recommend that you take a look at our guide. Here, you will find step-by-step explanations and animations demonstrating how to use each feature.

Go to guide

Our website also provides a helpdesk where you can find frequently asked questions. Questions are sorted by topics, but you can also use the search bar at the top of the page to find them.

Go to helpdesk

We also provide video tutorial series for Labfolder and Labregister. In these videos, you learn everything you need to know to get started with our electronic lab notebook and our inventory management system.

Go to Video Tutorials

Schedule an online training

Your Labfolder Success Manager

Hi, I am Katharina. As the LIV success manager I am supporting you with the optimal implementation of Labfolder by consulting you in individual introductory calls and providing you with training sessions.
Before joining Labforward, I worked in various biochemical as well as biotechnological laboratories. Starting out working with traditional notebooks before using ELNs myself, I am convinced that ELNs are the future for modern labs as they make daily work and collaboration so much easier.

Katharina Marx

Select one of the buttons below depending on which online training workshop you would like to select for your teamor schedule a Kick-Off Session here:

Schedule a Kick-Off Session

In case you have any specific questions or requests, you can also contact me via katharina.marx@labforward.io.


Offered types of training


🔵 Labfolder Training: Learn about all ELN functionalities

Are you ready to begin the journey of optimizing your data, improving collaboration, effortlessly complying with laboratory standards, and generally making life in the lab easier? Then schedule a Labfolder training session to set up your ELN for success.

This training session consists of two parts:

  • a 30 minute admin training to explain all admin functionalities of the Labfolder ELN, including the management of Labfolder groups and projects
  • a 60 minute user training to get a full introduction to all ELN functionalities, enabling you to use Labfolder efficiently 


During this interactive training session you will be able to ask any questions you might have regarding your ELN!

Schedule a Labfolder Training


🟢 Labregister Training: Learn how to benefit from our built-in inventory system

Every researcher works with a number of materials, such as antibodies, chemicals or plasmids. You may even wish to catalogue devices that are used in your laboratory.

Using this built-in inventory system allows you to categorize your inventory lists and manage access rights appropriately. Additionally, you will be able to link your inventory items in your lab notes which can help you to increase traceability and reproducibility of your experiments. 

Interested in managing your inventory with Labregister? Then book this session.

Schedule a Labregister Training


🔴 Q&A Session

Usually, explaining all available features or going through tutorials is a great way to get started with a new software. But sometimes the really difficult questions arise only once you have actually started using your ELN. Do not hesitate to reach out to us via the support button in the ELN. Or collect all questions that you (and your entire team) have and book a dedicated Q&A.

Schedule a Q&A Session

Stay informed

Labforward Live Webinars

On our webinar page, you can find information about upcoming webinars and view recordings of previous webinars around various aspects around Lab 4.0.

Go to Webinars

Latest Cloud Updates

To keep yourself up to date on any updates, such as new features and bug fixes made Labfolder, please take a look at our cloud release notes.

Release notes

Blog Updates

Read our most recent blog articles here.

Blog articles


Labfolder’s Support Team

Labfolder’s support team is entirely composed of former scientists, understanding the struggles in the laboratory. We are happy to help you with any questions you may have about using our ELN. In order to quickly address any problems you are experiencing, we would kindly ask you to send a short description together with some screenshots to feedback@labfolder.com.

We are also the right people to contact if you have any suggestions for features that you think are missing in Labfolder. Again, please explain want functionality you are looking for and what you are trying to achieve with this.


LIV Project Team

If you have any specific questions about the structure of your Labfolder group or any administrative issues as well as genereal questions about Labfolder at LIV, please send an email to labfolder@leibniz-liv.de.
This mailing list contains the scientific management (Vorstandsreferat) as well a representative of the IT team.