Welcome to the Labfolder user community portal!

Labfolder is your electronic lab notebook (ELN) for securely organizing, recording, and sharing lab data.
🧪 Used at Helmholtz HZI since 2019, with a central license – no need to handle contracts yourself.
💾 Data is stored locally on HZI’s secure server.
🌐 New accounts require connection to the HZI network – go to “How to get access”.

🔍 Why use Labfolder?
• Integrate, search & filter lab data
• Drag & drop for easy documentation
• Collaborate with your team
• Create templates & protocols
• Manage lab inventories
• Encrypted & regularly backed up

📄 Need more details?

Check out the full feature list or read our white papers on compliance.
Features

Read our white papers about compliance, data protection, and user management topics
white papers

HZI Labfolder central installation

Accessing Labfolder at Helmholtz HZI

Labfolder is available to all research groups at Helmholtz Centre for Infection Research (HZI) via a central installation. This setup ensures secure, local data storage and eliminates the need for individual licensing.

This central installation also supports:
• HIRI – Helmholtz Institute for RNA-based Infection Research
• HIOH – Helmholtz Centre for One Health

🖥️ To create an account, use only the official HZI registration link
👉 Visit the Helmholtz HZI Intranet Page for instructions
⚠️ Do not use the general Labfolder website for registration – it is not suitable for HZI ot HIPS users!

Accessing Labfolder at Helmholtz HIPS

If you’re part of HIPS (Helmholtz Institute for Pharmaceutical Research Saarland), please note: HIPS operates a separate Labfolder server:

🖥️ To create an account, use only the official HIPS registration link
👉 Visit the HIPS Labfolder Wiki Page for setup and access
⚠️ Do not use the general Labfolder website for registartion– it is not suitable for HZI ot HIPS users!

Invite your colleagues

Group administrators have the capability to invite their team members, regardless of whether the team member has created their own accounts at the time of invitation. Once invited, your colleagues will receive an email providing instructions on how to register and/or join the group.

To invite your colleagues, please follow the steps below:

1. • Step 1: Navigate to “Groups” using the navigation panel on the left side.
   • Step 2: Select the Group to which you would like to invite new members.

1. • Step 3: Click the “+ Add” button and select “Invite user”.
   • Step 4: Enter the member’s email address and choose the (Sub-)Group you would like the member to be invited to. Then click “Invite”.

1. • Step 5: After receiving the confirmation message, click “OK”.
   • Step 6: You can view the status of your group invitations in the group menu at any time.

Join your group

After joining your group, you can use your electronic laboratory notebook to collaborate with your colleagues in real-time. Together, you can add entries to common projects, create a shared repository of protocols, comment on each other’s data to improve troubleshooting, and even assign and receive tasks to improve lab efficiency.

1. • Step 1: Open the email titled “You have been invited to join a Labfolder group!” from system@labfolder.com. Click on the “Accept invitation” button in the middle of the message. The link to the Labforward login page will automatically open in a new tab.
   • Login with your existing credentials. If you don’t have an account yet, simply create one using the button provided. Once signed in, navigate to “Groups” using the left-side navigation panel.

1. • Step 2: Click on “Invitation pending” on the top panel.
   • Step 3: The admin who invited you and the group that you will join is stated in the dropdown window. A warning message will also be displayed if the admin of the group prevents private projects. Confirm by clicking the “Join Group” button.

Self-training materials to set up your ELN for success

Labfolder & Labregister Video Tutorials

Discover our complete video tutorial series for Labfolder and Labregister, designed to help you get started quickly and make the most of our digital lab solutions. Whether you’re new to the platform or just need a refresher, these short, easy-to-follow videos guide you through everything you need to know. From setting up your account and creating your first project to building protocol templates and managing your lab inventory, each tutorial is focused on real use cases to support your day-to-day work.

You’ll also learn how to collaborate seamlessly with your team using Labfolder’s electronic lab notebook and efficiently manage inventory with Labregister.

Watch the tutorials now:

onboarding tutorials

Register for your next Labfolder Session

Get the most out of Labfolder by joining one of our upcoming online training sessions in 2025:

Labfolder Refresher Session:

📆 August 20, 10:00 – 10:45 CEST | ⏱ 45 minutes
For experienced users: Get an update on the latest features –  Suitable for proficient Labfolder users.

Labfolder Admin Training:

📆 August 21, 10:00 – 11:30 CEST | ⏱ 60–90 minutes
Perfect for new users: Learn how to use Labfolder from scratch and get started with Labregister for inventory management – Suitable for Beginners.

Introduction to Labfolder (incl. Labregister):

📆 August 21, 10:00 – 11:30 CEST | ⏱ 60–90 minutes
Perfect for new users: Learn how to use Labfolder from scratch and get started with Labregister for inventory management – Suitable for Beginners.

Register Now

Missed a Session? No Worries!

Catch up anytime with the recordings and handouts from recent training sessions:

Labfolder Refresher Session

📺 Recording: Watch video
📄 Handout: Download PDF

⸻

Labfolder Admin Training

📺 Recording: Watch video
📄 Handout: Download PDF

⸻

Introduction to Labfolder

📺 Recording: Watch video
📄 Handout: Download PDF

Latest Server Updates

Take a look at our server release notes to see the latest server updates. Read about which functionalities have been added to Labfolder and which bugs were fixed.

Release notes

Labfolder’s Support Team

Need Help? We’re Here for You!

Our Customer Success & Support Team is here to guide you – whether you need technical assistance, onboarding support, or have ideas for improvement.

We’re also happy to hear your suggestions on how we can further improve Labfolder to meet your needs.

– For training or onboarding support, reach out to your dedicated Customer Success Team at customersuccess@labforward.io
– For technical questions or issue reporting, contact our Support Team via the in-app support button or email at feedback@labforward.io

Let’s make Labfolder work for your research – together!